Data Processing Agreement ("DPA")
Concluded between AgencyAnalytics (the “Processor”) And
Hereafter referred to collectively as the “Parties”
A) This DPA forms part of the contract for services under the AgencyAnalytics Terms and Conditions (the "Principal Agreement"). This DPA is supplemental to, and forms an integral part of, the Principal Agreement and introduces further contractual provisions to ensure the protection and security of Personal Data passed between the Company and the Processor;
B) This DPA is effective upon its incorporation to the Principal Agreement, which incorporation may be specified in the Principal Agreement or an executed amendment to the Principal Agreement. Upon its incorporation into the Principal Agreement, this DPA will form a part of the Principal Agreement. In case of any conflict or inconsistency with the terms of the Principal Agreement, this DPA will take precedence over the terms of the Principal Agreement to the extent of such conflict or inconsistency;
C) The Company acts as a Data Controller;
D) The Processor acts as a Data Processor;
E) The Company wishes to subcontract certain Services, which imply the processing of Personal Data, to the Processor; and
F) The Parties seek to implement a data processing agreement that complies with the requirements of the current legal framework in relation to data processing and with the European Union (EU) Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “General Data Protection Regulation” or “GDPR”).
IT IS AGREED AS FOLLOWS:
Definitions and Interpretation
Unless otherwise defined herein, capitalized terms and expressions used in this DPA shall have the following meaning:
“Company” means users of the Processor’s Services;
“Company Personal Data” means any Personal Data Processed by a Contracted Processor on behalf of the Company pursuant to or in connection with the Principal Agreement;
“Contracted Processor” means a Subprocessor;
“DPA” means this Data Processing Agreement;
“Data Protection Laws” means EU Data Protection Laws and, to the extent applicable, the data protection or privacy laws of any other country;
“EEA” means the European Economic Area;
“EU Data Protection Laws” means data protection laws applicable in Europe including: (i) the GDPR (ii) Directive 2002/58/EC concerning the processing of personal data and the protection of privacy in the electronic communications sector; and (iii) applicable national implementations of (i) and (ii); or (iii) GDPR as it forms parts of the United Kingdom domestic law by virtue of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27th April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation) as it forms part of the law of England and Wales, Scotland and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018 ("UK GDPR"); and (iv) Swiss Federal Data Protection Act; in each case, as may be amended, superseded or replaced;
“Data Transfer” means:
a transfer of Company Personal Data from the Company to a Contracted Processor; or
an onward transfer of Company Personal Data from a Contracted Processor to a Subprocessor, or between two establishments of a Contracted Processor, in each case, where such transfer would be prohibited by Data Protection Laws (or by the terms of data transfer agreements put in place to address the data transfer restrictions of Data Protection Laws);
“Services” means the metrics and reporting services the Processor provides;
“Subprocessor” means any person appointed by or on behalf of Processor to process Personal Data on behalf of the Company in connection with the DPA;
The terms, “Commission”, “Controller”, “Data Subject”, “Data Protection Impact Assessment”, “Member State”, “Personal Data”, “Personal Data Breach”, “Processing” and “Supervisory Authority” shall have the same meaning as in the GDPR, and their cognate terms shall be construed accordingly;
Any other terms not defined herein shall have the meaning as set forth in the Principal Agreement.
Processing of Company Personal Data and Compliance with Data Protection Laws
comply with all applicable Data Protection Laws in the Processing of Company Personal Data; and
not process Company Personal Data other than on the Company’s documented instructions.
comply with all applicable Data Protection Laws.
indemnify, save harmless and defend the Processor against all claims, proceedings, liabilities, fines, awards, damages, costs, expenses (including all legal cost and/or attorneys fees) associated with the Company’s failure to comply with applicable Data Protection Laws and/or with respect to any failure of the Company to adhere to this DPA.
Parties’ shall take reasonable steps to ensure the reliability of any employee, agent or contractor who may have access to the Personal Data, ensuring in each case that access is strictly limited to those individuals who need to know / access the relevant Personal Data, as strictly necessary for the purposes of the Principal Agreement, and to comply with Data Protection Laws in the context of that individual’s duties, ensuring that all such individuals are subject to confidentiality undertakings or professional or statutory obligations of confidentiality.
Parties are responsible for independently determining whether data security systems adequately meet obligations under applicable Data Protection Laws. Parties will also implement appropriate technical and organizational measures to ensure a level of security appropriate to that risk, including, as appropriate, the measures referred to in Article 32 of the GDPR.
In assessing the appropriate level of security, Processor shall take account the risks that are presented by Processing, in particular from a Personal Data Breach.
Processor shall not appoint (or disclose any Company Personal Data to) any Subprocessor unless required or authorized by the Company.
Data Subject Rights
Processor shall assist the Company by implementing appropriate technical and organizational measures, insofar as this is possible, for the fulfilment of the Company obligations, as reasonably understood by Company, to respond to requests to exercise Data Subject rights under the Data Protection Laws.
promptly notify Company if it receives a request from a Data Subject under any Data Protection Law in respect of Company Personal Data; and
ensure that it does not respond to that request except on the documented instructions of Company or as required by Data Protection Laws to which the Parties are subject, in which case Processor shall to the extent permitted by Data Protection Laws inform the Company of that legal requirement before the Processor responds to the request.
Personal Data Breach Liability
Processor shall notify Company without undue delay upon Processor becoming aware of a Personal Data Breach affecting Company Personal Data, providing Company with sufficient information to allow the Company to meet any obligations to report or inform Data Subjects of the Personal Data Breach under the Data Protection Laws.
Processor shall co-operate with the Company and take reasonable commercial steps as are directed by Company to assist in the investigation, mitigation and remediation of each such Personal Data Breach.
Company shall notify Processor without undue delay upon Company becoming aware of a Personal Data Breach affecting Processor Personal Data, providing Processor with sufficient information to allow the Processor to meet any obligations to report or inform Data Subjects of Personal Data Breach under Data Protection Laws.
Company shall co-operate with the Processor and take reasonable commercial steps as are directed by Processor to assist in the investigation, mitigation and remediation of each such Personal Data Breach.
In the event of a Personal Data Breach and subject to section 7.7.1, the Parties agree to indemnify each other against any and all claims made against the breaching party.
Save and except for the indemnity provided in section 2.2.2, neither Party shall be liable for any indirect or consequential damages, such as (but not limited to) loss of revenue, loss of profit, loss of opportunity, loss of goodwill and third-party claim.
Limitation of liability
Any reference in this section to damages caused by the Company also includes damages caused by its employees, as well as its subcontractors, agents, and representatives, and any of their employees. Whether the claim is based in contract, tort, or another cause of action, the Processor’s liability for all damages suffered by the Company caused by the Processor’s performance of or failure to perform the Contract is limited to the value of six (6) months of the Principal Agreement. This limit applies not only to damages to the Company, but also limits the amount that the Processor must reimburse to the Company if the Processor is required, as a result of joint and several liability, to pay a third party in respect of damages caused by the Processor.
Data Protection Impact Assessment and Prior Consultation
Processor shall provide reasonable assistance to the Company with any Data Protection Impact Assessments, and prior consultations with Supervising Authorities or other competent data privacy authorities, which Company reasonably considers to be required by article 35 or 36 of the GDPR or equivalent provisions of any other Data Protection Law, in each case solely in relation to Processing of Company Personal Data by, the Processor.
Deletion or return of Company Personal Data
Processor shall promptly, and in any event within 10 business days of the date of cessation of any Services involving the Processing of Company Personal Data (the “Cessation Date”), delete and procure the deletion of all copies of Company Personal Data.
The Processor may not transfer or authorize the transfer of Data to countries outside the EU and/or the European Economic Area (EEA) without the prior written consent of the Company. If personal data processed under this DPA is transferred from a country within the European Economic Area to a country outside the European Economic Area, the Parties shall ensure that the personal data are adequately protected. To achieve this, the Parties shall, unless agreed otherwise, rely on EU approved standard contractual clauses for the transfer of personal data.
The Company represents and warrants to the Processor that it has and shall maintain the following insurance throughout the Term of this DPA:
General liability insurance with a limit of at least $5,000,000 per occurrence. Coverage to include cross liability and severability of interests;
Professional liability (errors & omissions) insurance covering actual or alleged breach of duty, neglect, error, misstatements, misleading statements for acts or omissions committed by Processor in the provision of Services to Company, with a limit of at least $2,000,000 per claim; and
Cyber insurance including coverage for privacy liability and network security, with a limit of at least $5,000,000 per claim.
The Company shall add the Processor as an additional loss payee (or an additional insured) on the above noted policies.
Confidentiality. Each Party must keep this DPA and information it receives about the other Party and its business in connection with this DPA (“Confidential Information”) confidential and must not use or disclose that Confidential Information without the prior written consent of the other Party except to the extent that:
disclosure is required by law; or
the relevant information is already in the public domain.
Notices. All notices and communications given under this DPA must be in writing.
Processor shall be notified by email sent to the address: firstname.lastname@example.org
Term. The term of this DPA shall follow the term of the Principal Agreement.
Governing Law and Jurisdiction
This DPA is governed by the laws of Ontario, Canada.
Any dispute arising in connection with this DPA, which the Parties are not able to resolve amicably, will be submitted to the exclusive jurisdiction of the courts of Ontario, Canada.
This agreement may be executed and delivered in any number of counterparts, each of which when executed and delivered is an original but all of which taken together constitute one and the same agreement.