YouTube Report Template for Clear, Automated Reporting

Fully Customizable YouTube Report Templates

Streamline YouTube reporting with an automated, professional template designed for marketing agencies. Deliver clear, client-ready insights on video performance, audience engagement, and subscriber growth without the manual work. Customize reports with branding, cross-channel insights, and tailored metrics to showcase results in a format that’s easy to understand and actionable.

AgencyAnalytics has made our jobs so much easier. It works so much better for us and for our clients. It’s just such a relief to find software that is seamless from the beginning and allows us to communicate how we are doing to our clients.

Linda Rooney / Founder & CEO

12 Key Sections Included in a YouTube Report

1. Cover Page

Create a branded cover page that oozes professionalism–all while strengthening your brand identity and demonstrating attention to detail. Here’s another bonus: A cover page is replicable across other reports, streamlining this process even more. 

As a best practice, remember to include a specific time period on the cover page. This simple (yet often overlooked) step provides clients with context off the bat. 

2. Executive Summary 

A well-crafted executive summary puts your client’s key YouTube analytics front and center. It's a chance to showcase results in a quick, impactful manner. It also ensures that busy executives grasp key takeaways without delving into the nitty-gritty details. 

A concise YouTube report summary helps clients quickly understand channel performance. Follow these best practices to ensure clarity:

• Highlight key YouTube analytics such as views, watch time, and engagement rates.

• Include historical data to show and compare trends over time.

• Summarize major successes, along with areas for improvement. 

3. Subscriber Count

Subscriber count represents the total number of users who have followed your client’s YouTube channel. This metric reflects interest and popularity, providing an opportunity to engage with these followers. 

An increase in subscriber count shows that your client’s YouTube post or ad is gaining traction. In turn, this positively reflects your agency’s ability to create insightful videos that drive brand interest. To address a stagnant or decreasing subscriber count, define your client’s audience (if you haven’t already) and look at the existing subscriber demographics. Then, use this information to refine targeting and develop tailored content. Also, include a call-to-action in videos (e.g., verbally saying, “Be sure to comment and click ‘Subscribe’!”). 

4. Views

Views indicate the total number of times a video has been watched on YouTube. A high view count is ideal as it indicates strong reach and content visibility.

This metric also sets the stage for more meaningful engagement (e.g., clicking a link to a form signup). If your clients monetize their YouTube channels, a higher view count may translate to revenue.

Improve a low number of views by sharing videos on other social media platforms, email newsletters, and websites. Also, reported content will put a dent in visibility and channel reputation. Therefore, double-check that videos adhere to community guidelines. 

If your client is a well-established YouTube creator, ensure they have well-organized playlists. This helps users explore other uploaded videos and increase channel exploration. 

5. Average View Duration

Average view duration measures the typical time viewers spend watching a video on a client’s YouTube channel. This metric is also helpful to assess content effectiveness and whether videos are engaging enough.

To get the most from this data, identify the top-watched video or playlist and see if there’s a specific topic that resonates with viewers. Also, consider if there’s a preferred format (e.g., YouTube Shorts may outperform longer videos). Then, use these insights to guide future marketing strategies. 

Noticing a low view duration? This may stem from long video lengths or low-quality production. In these cases, make tweaks like improving audio quality and editing to get the message across quicker. 

6. Engagement

Engagement measures how actively viewers interact with a YouTube post or ad. This includes actions such as likes, dislikes, comments, and subscriptions. 

Engagement metrics show that your agency creates interesting content that prompts users to respond beyond passive viewing. If there’s a low engagement rate, ensure that video content is aligned with the audience's interests. Also, include interactive elements like polls, questions, and calls to action to boost interaction. 

7. Demographic Data

Demographic data provides detailed information about the audience's age, gender, location, device type. 

This granular breakdown identifies who’s watching your client’s YouTube videos, providing an opportunity to deliver tailored content. It’s also helpful to identify relevant segments, which is especially handy if your client runs YouTube ads.

8. Impressions

Impressions represent the total number of times a thumbnail is shown to viewers on YouTube. It quantifies how often this video appears in search results, recommended sections, and across the Google network. 

Impressions are a great measure of exposure and whether your client’s content reaches the right audience. To improve a low number of impressions, consider creating a more eye-catching thumbnail, increasing ad spend, or using keyword-rich captions. 

To avoid any visibility issues, review YouTube’s community guidelines about spam and inappropriate content. While there are widely known infringements (such as hate speech or any form of abuse), there may be another violation that isn’t quite obvious. 

By taking this preventative approach, you’ll ensure your client’s videos follow best practices at all times. 

9. Total Ad Cost 

Total ad cost represents your client’s total expenditure on YouTube ad campaigns. This metric includes in-platform spend for ad placements, bidding, and clicks. 

Total ad cost is a key part of any YouTube report; it shows exactly how much was spent and ensures financial transparency. It also helps clients analyze the impact of YouTube campaigns and whether they’re worth the investment. 

10. Conversion Rate

Conversion rate measures the percentage of viewers who take a desired action after viewing your client’s YouTube video. For example, this may include subscribing to their channel, clicking a site link, or completing an online purchase. 

A high conversion rate shows that your client's videos resonate with viewers and successfully motivate them to act. To fix a low or marginal conversion rate, check whether calls-to-action are compelling enough. Also, focus on delivering clear messages, demonstrating expertise, and aligning with user interests.

11. Clicks

A click is counted each time a YouTube user interacts with a dynamic element in your client’s YouTube video (e.g., a website link). Essentially, it helps to gauge content quality and user interest. 

The more clicks, the better–it shows that viewers are curious enough to learn more or move further down the conversion funnel. To address a low number of clicks, capture attention within the first few seconds of the video. 

Also, incorporate clickable elements (e.g., end screens, cards, and overlays) and direct viewers to take action. 

12. PPC Markup

A PPC markup is an additional fee your agency charges on top of in-platform spend for YouTube ads. This price covers agency-related services like ad management and optimization.

Easily display the total price with clients by automatically including your agency’s PPC markup when sharing the advertising costs. This means the client will be clear on the full budget, ensuring that there are no surprises down the road. Over time, it reassures clients that you’re committed to accuracy and building trust. 

Customizable YouTube Reports To Meet Client Needs 

Here’s the thing–there’s no agency growth without investment. 

It’s possible to get by with manual data compilation in the early days. However, copying and pasting YouTube analytics into a spreadsheet is time-consuming as your roster grows. With an increasing volume of data to manage, it’s easy to screenshot the wrong data or accidentally type an extra zero. 

Avoid this nightmare and use an automated template instead! Create a scalable system, ensure data accuracy, and take the hassle out of reporting–once and for all. Got additional insights to include? In a few clicks, drag and drop widgets from 80+ platforms including key metrics from Google Analytics, Google Ads, and more. Compare cross-channel performance to inform YouTube marketing campaigns with ease!

Empower your team to focus on strategic analysis and optimization with a custom social media report template that combines data from YouTube with all of the other social channels your client uses.

If your clients store data outside of these built-in integrations (like an upcoming budget forecast), no problem! Import these insights directly into AgencyAnalytics via the Google Sheets integration. Toggle with visualizations, auto-sync data, or add branding to spice things up–it’s all up to you.

What I like best is how much time this software saves me. The reporting is more thorough and better presented. Easy to set up for monthly reporting. Saves me 2 hours a month per client, easy. We also utilize the text boxes to highlight work completed each month.

Stacey Steiner

Prattify