How to Create a Social Media Report for Clients

If you own or work at a full-service digital marketing agency, it’s likely you offer social media management services for clients. If so, you know that building true engagement and a loyal audience is easier said than done.

From creating unique content, writing captions, running Facebook ads, scheduling posts, and responding to comments—the time it takes for social media managers to build a social media presence. After all, there’s a reason your clients came to you for help.

That said, after you’ve picked your social media management tools, built a winning social media marketing strategy, and are executing it for clients, there’s one more critical piece of the puzzle that often gets overlooked: social media reporting.

If you’re posting consistently across multiple social platforms, the process of gathering all your data and measuring how effective the campaign is a challenge for marketers. Also, the time it takes to manually create reports on social media performance takes away from billable hours that could be used either improving your client’s campaigns or prospecting to scale the agency.

In this guide, we’ll discuss how you can solve these challenges and automate your entire reporting process with a dedicated social media reporting tool.

What is a Social Media Analytics Report?

A social media analytics report is a custom and professional document that provides a concise yet authoritative overview of your agency's social media marketing efforts and results. Each platform has its own unique social media metrics that measure engagement, and a report specifically for social media allows you to pull in these metrics and intuitively display the data automatically. In short, a social media report generator makes the process of monitoring multiple social media accounts and reporting on the results much more efficient.

How a Social Media Analytics Report Helps You Stand Out from the Competition

The digital age is all about data, and client reporting is no different. While some clients may prefer periodic social media reporting, others want to be able to log in and review their campaigns at any time.

For example, a social media dashboard displays data from multiple social media platforms and allows you to offer clients 24/7 access to their data and stand out from the competition. However, a live dashboard does not provide the same room for an executive summary, data-backed insights, or recommendations... the expert commentary clients have come to expect from marketing agencies.

At our agency, we believe that metrics are only useful if they help to drive decision-making. As a result, we focus on identifying actionable metrics that can be used to inform and improve our marketing efforts.

To do this, we start by taking a close look at our goals and objectives. We then identify the key performance indicators (KPIs) that will help us measure progress towards those goals. Once we have a clear understanding of our KPIs, we can choose the metrics that will provide the most insights into our performance. By taking this approach, we ensure that our metrics are always actionable and informative.

Guy Hudson, Founder, Bespoke Marketing Plans

Displaying social media data across multiple platforms in a unified social media reporting tool not only saves time for clients, but can also help you quickly see what’s working and what needs adjusting to hit the campaign’s goals.

For example, with AgencyAnalytics you can display a single feed of social media posts across all channels. This allows you and your clients to scan recent posts and identify what type of content is performing well on each social channel.

Use a customizable Facebook report template or a Facebook Ads report template to automatically create and send client reports in minutes. Try AgencyAnalytics free for 14 days!

Although most social media management tools provide analytics data, they rarely consolidate with all of the other marketing campaigns, platforms, and channels your agency uses to drive client success.

AgencyAnalytics integrates with over 80 marketing platforms, including the top social media sites, making it easy to create comprehensive client reports in minutes.

Step-by-Step: How to Create a Social Media Report for Clients

Depending on the client, you may want to create a separate report for each social media platform. In this section, however, we'll review a social media marketing report that your agency can use and provide social media report template examples that aggregate multiple social networks into a single, unified view.

In particular, we’ve included the following 8 sections in the template:

1. Subscribers/Followers

A critical section in a social media analytics report tracks key metrics such as the number of subscribers or new followers for each connected account. Although it may be a vanity metric for some, tracking your followers gives you a gauge of how the client’s reach and the audience growth over time. But remember, it's not just about the numbers, it's also about how follower growth trends over time.

2. Conversions from Social

Next, if your agency's social media team is running an ROI-focused social media marketing campaign, you’ll want to track the exact number of conversions coming from each platform. You can specify what a conversion means to your client by setting up “Goals” in Google Analytics and automatically track them with our integration.

3. Traffic from Social 

Another key metric social media marketers want to monitor is the traffic coming from social media. Monitoring traffic from each platform can help you improve your CTAs in each post.

As you may know, a portion of social traffic in Google Analytics will come from people clicking on the link in your bio, although the majority often comes from each post’s CTA telling people where to go next.

4. Comments

Next, we have a section to track comments on each platform. Monitoring comments is one of the best ways to measure engagement and see what type of content is working for the audience. The social media report displays comments from Facebook, Twitter, LinkedIn, YouTube, and Instagram in a single view, which makes responding to each one that much more efficient.

5. Likes

Monitoring the number of likes on each post is another engagement metrics that helps you optimize the quality of your posts over time. Depending on the platform, likes can play a factor in the reach of each post so this is something to monitor over time:

6. Total Number of Posts/Videos

If you’re managing a social media campaign for clients, the number of posts or videos on each platform is often a key deliverable. Displaying this metric in a social media report clearly shows your client that you’re tracking and honoring the commitment you made in the contract.

7. Posts/Videos Feed 

Another useful section to include in your social media report is a feed for each platform so you don’t have to constantly switch back and forth between different apps.

8. Demographics and Geographics of Subscribers

Finally, we have a section that tracks some key audience demographics and geographic information such as country, city, language, and so on.

How to Tell a Story With Your Social Media Data

Now that we’ve discussed what to include in your marketing dashboards or client reports, let’s look at how you can take reporting a step further and tell a compelling story with your data. 

To go beyond what a client could see in their native Facebook metrics or LinkedIn analytics, add annotations and goals to your line charts and time-based charts. This feature opens up a whole new level to your reporting as it gives you the ability to highlight important information directly within each chart. You can use this to tell stories with your data and ensure that clients are aware of your achievements.

To do so, simply open the widget settings and you'll see options to add annotations and goals in all date-based line and column charts:

Once you’ve added your annotations and goals, they will automatically be displayed on the chart as shown below:

Automating Your Social Media Reporting

One of the key factors of success when running an agency is focusing on the most high-value tasks and automating the rest. Although we won’t discuss automation in-depth in this article, here are the 8 steps to automate your social media client reports discussed in our guide to Automated Reporting:

1. Preparation

Before starting your dashboard or report creation process, it’s recommended to have a clear understanding of the most important social media key performance indicators (KPIs) and metrics, your reporting frequency (e.g. if the client prefers weekly or monthly reports), and which marketing team member is responsible for each client report.

2. Creating a Campaign

After you’ve completed the preparatory work, the next step is to create a campaign for each client. In AgencyAnalytics, a campaign refers to a single website, so in most cases, each client will have their own campaign.

3. Connecting Your Data Sources

After you’ve created a campaign, the next step is to connect the relevant data sources using a social media analytics tool. If you’re managing social media campaigns, this will automatically pull in data in real time from each platform.

Whether you want to highlight the viral reach of a funny meme on Twitter, show off how your team has leveraged influencer partnerships on Instagram, or put a spotlight on your agency’s YouTube SEO expertise, data from multiple sources in one cohesive report brings a lot of value to your clients.

We currently have 80+ marketing integrations and are adding new ones each week.

Use a customizable Instagram Report Template or a professional Linkedin Report Template to automatically create and send client reports in minutes. Try AgencyAnalytics free for 14 days!

4. Choose Between Sending Reports or Creating a Dashboard

After you’ve connected your relevant data sources, the next step is to decide between sending periodic reports or creating a live dashboard to track your social media efforts. We reviewed our social media report template above, but we also provide access to dozens of prebuilt dashboards, such as:

• YouTube dashboard

• Instagram dashboard

• Facebook dashboard

• LinkedIn dashboard

5. Customizing Your Social Media Report

Next, if you want to create a more customized report, you can either create a report from scratch or use a template and modify it using the drag-and-drop editor.

6. White Label Your Reports

Once you’re happy with your social media report, the next step is to white label it with your agency’s branding. Our white label features include the ability to customize logos, and color schemes, plus you can add your own custom domain and email on the Grow plan and higher.

7. Add Personalized Comments to the Social Media Marketing Report

Although we’ve discussed automation in the section, a key piece that you'll want to keep doing manually is adding your own insights and commentary to the report. This lets you highlight the results achieved that month, important KPIs, and your plans for next month.

For example, use the annotations feature to call out a particularly successful piece of content in your monthly YouTube analytics report. It only takes a few seconds, but it shows that your agency is paying attention and willing to go the extra mile for clients.

8. Create a Client Account

Finally, when you’re ready to share your social media report with clients, you can create an account for them by clicking on the “Users” tab from your root campaign dashboard, which will include data from various social media platforms. From there, if you can on “Create User” you’ll be guided through the process of creating an account for your client:

Summary: How to Create a Social Media Report That Wows Clients

As discussed, it’s easy to get lost in the overwhelming amount of data at your fingertips when managing a social media campaign for clients. Also, the time it takes to collect, aggregate, and report on the data each month adds up quickly.

Building a social media report helps solve this by automatically pulling data from each platform, displaying the data intuitively, and automating the process by sending clients their own 24/7 access.

In summary, automated and professional social media reports improve the social media analytics process by showing you everything that’s taking place on all social media channels in a single place.

No more digging through your agency’s social media management tool or individual platforms to combine Instagram metrics with TikTok data and trying to make the report look cohesive. This automated reporting process not only saves you time, but also helps you to demonstrate the value of your services to clients by clearly displaying exactly how much traffic, conversions, and revenue you’re driving to their bottom line.

If you’re ready to get started making better social media client reports, it's easy with a powerful analytics platform and a prebuilt social media report template.